Free template
The AGM agenda, ready to send
Every club AGM runs the same spine: apologies, minutes, reports, elections, motions. This template is that spine with timings and the commonly forgotten items included, so the meeting your constitution requires is one you can actually run in an evening.
What is in the document
- The full standard running order from welcome to close, with suggested timings
- Officer report slots: chair, treasurer, secretary and section heads
- The election section, with the order that keeps contested posts clean
- Motions and rule-change slots, with the notice wording most constitutions expect
- A pre-meeting checklist: notice period, quorum, papers and proxies
Making it yours
Check your constitution first
Notice periods, quorum and which items are mandatory vary club by club. The template flags each spot where your constitution has the final word.
Cut what you do not need
No motions this year? Delete the section rather than reading it out. A 40-minute AGM that covers everything beats a two-hour one that covers the same.
Attach the reports
Circulate the treasurer's accounts and officer reports with the agenda, not at the meeting. Members who read in advance ask better questions in less time.
Questions
What goes on an AGM agenda?
The standard order: welcome and apologies, minutes of the last AGM, matters arising, officer reports including the treasurer's accounts, elections, motions submitted with proper notice, and any other business. Your constitution may add items such as appointing an examiner.
How much notice does an AGM need?
Whatever your constitution says, commonly 14 to 28 days in writing to all members. The notice usually has to include the agenda and any motions, which is why this template pairs with a pre-meeting checklist.
Is this template free to use?
Yes. Download it, put your club's name on it, and run your AGM with it. No signup is required.