Reporting

Ready before the meeting, not the night before

Every club committee asks the same handful of questions every month. Somebody then spends an evening rebuilding the answers in a spreadsheet. Club reporting software answers them from the data the club is already creating.

See your sport Pricing

What it has to do

Membership over time

Joins, leavers and renewals. A committee sees a trend rather than arguing about a feeling.

Attendance and usage

Who is actually turning up, and what is actually being used. Usually the most surprising number in the room.

Income against the year before

What came in, from what, compared with the same point last season.

Governing body returns

The annual numbers your national body asks for, without a fortnight of archaeology.

Exports for the awkward questions

Everything downloadable, because someone will always want it a different way.

Evidence for funding bids

Grant applications want participation numbers. Clubs that can produce them win more of them.

What it looks like in the live apps

These screens are from RowHQ and SailHQ, the two HQ apps already running real clubs. KanuHQ and GlideHQ are being built on the same patterns.

RowHQ exports screen with spreadsheet-ready CSV downloads for members, payments, attendance and accounting imports for Xero and QuickBooks — Everything leaves as a spreadsheet

RowHQ report log tracking boat damage and incident reports with status and severity — Damage logged against the boat, not a WhatsApp thread

Select any screen to see it full size.

The same job in four sports

This is the bit a general platform cannot do. Same feature, shaped by what the sport actually needs.

RowHQ Outings, ergo records and squad attendance, alongside membership and income. SailHQ Race entries, duty completion and boat park occupancy across the season. KanuHQ Session attendance by discipline, plus coaching hours delivered. GlideHQ Launches, hours flown and instructor time, which is the basis of both billing and the annual return.

Questions

What should a club committee be able to see at any time?

Current membership by category, renewals due, income against last year, attendance and usage. If that takes an evening in a spreadsheet, the club is doing work its software should do.

Can we export the data?

Yes, in full and at any time. Data you cannot get out is data you do not really own.

Does it help with grant applications?

It gives you the participation numbers funders ask for, which most volunteer clubs otherwise have to estimate.

On most committees this job belongs to the chair. If that is you, or about to be, our guide to the whole role covers the parts software cannot do for you.