Canoe and kayak clubs have their own HQ
KanuHQ is the live HQ family app for canoe and kayak clubs. It connects the kit store, member records and trip plans, including the checks before launch and the record of who is back. Start with one club job and add others when your volunteers are ready. It is free for clubs with up to 20 active members.
- Free up to 20 active members
- Nothing to install
- One login for the whole club
What is canoe club management software?
Canoe and kayak club management software is the system a paddling club uses to run its kit store, sessions and members together: which boats and paddles are out, who is coaching Tuesday, who is signed up for the weekend trip and who has paid their subs. Paddling clubs are harder to fit into generic software than most, because one club often runs several disciplines that barely resemble each other.
Safety records beside the launch
The phone shows KanuHQ safety control using sample club data. A trip leader can open the activity safety pack, risk assessment and emergency plan beside the water. Current conditions appear with those records. The responsible club leaders still make the final decision to launch.
- The same safety records are available on a phone and at the committee desk.
- Risk assessments and emergency plans stay with the activity being prepared.
- Conditions are advisory. KanuHQ helps leaders find the evidence for their decision.
KanuHQ on a phone. Nothing to install. Shown with sample club data.
What canoe and kayak asks for that generic club software does not do
Any club platform will hold your members and take your subs. These are the parts clubs end up running in a spreadsheet alongside it.
One club, several different sports
Slalom, sprint, polo, touring and white water sit under one membership. They need different kit, different coaching and different sessions, and lumping them into one calendar helps nobody.
Kit is boats, paddles, buoyancy aids and spraydecks
A paddler does not book one item, they take a set. Booking a kayak without the paddle and buoyancy aid that go with it is only half the job.
Club boats and private boats sit side by side
Members buy their own boats but still keep them in the club store. Space in the racks becomes something the club has to allocate and charge for.
Water conditions decide who is allowed out
River levels and grades change what is safe and who is competent to paddle it. A session that runs at one level gets called off at another.
Coaching qualifications gate the session
Sessions need a coach with the right award and the right safety cover for the water being used. Without that, the session cannot legitimately run.
Trips are their own kind of event
A day on a river away from the club means transport, kit lists, shuttle drivers and a plan someone left with. That is not the same shape as a Tuesday evening session.
What KanuHQ handles
The short version. KanuHQ has its own site with the full detail, demos and pricing.
Sessions and trip returns
Keep attendance, craft, kit and shore contacts on the trip. Record who is back and who is overdue.
Checks before launch
Put risk assessments and current conditions beside the activity. Club leaders keep the final decision.
Equipment inspections
Keep faults, maintenance and inspections with each asset. Failed or overdue kit is blocked from assignment.
Members and qualifications
Connect roles, coaching awards and dated checks to the people taking part.
Courses and competitions
Manage course places, outcomes and competition entry preparation using existing member records.
Club assurance
Keep officers, policies, review dates and annual evidence together so the committee can see what is missing.
KanuHQ, actually running
Screens from the live product, using sample club data. There are more of them, and a demo you can click through, on the KanuHQ site.
Select any screen to see it full size, with a note on what you are looking at.
Plan your move to KanuHQ
KanuHQ accepts member and fleet records as CSV files. You match the columns and review new, changed or skipped rows before saving. A Google Sheets file moves by CSV, not a live sync.
Check KanuHQ's import tools. These are published product details, not a test of your files.
What you may use now
- A kit store sign-out book
- Facebook groups for session sign-ups
- A spreadsheet of coaching awards
- Bank transfers chased by the treasurer
List who keeps each record and where the latest copy lives.
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Pick one job to start with
We suggest starting with one task the committee can check. List the records it needs and agree who will check them. Keep a safe copy of the original files.
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Agree a small test first
Ask which fields can move and how to share them safely. Agree a test space where real members will not get messages or charges.
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Check people, not just totals
Review a few records with the person who knows the list. Two members can share an email address. A matching row count does not prove the details are right.
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Choose which record to update
Once the test passes, agree where new changes will go. Avoid editing two live lists with no end point. Check what you can export later, in which format and at what cost.
Ask about your club's move. Describe the files first. Do not send member data with your enquiry.
Still weighing up a change? Try the club software chooser.
Ready to plan it? Use the club move planner and checklist. Free Word and PDF downloads.
Who is behind KanuHQ
There is no published canoe and kayak case study yet, and we are not going to invent one. What we can point at is the engine underneath. RowHQ runs Oundle Town Rowing Club day to day, with real members, real money and real race entries going through it.
KanuHQ is a different sport on the same foundation, built by the same people. It is live now, and early clubs get a direct line to the people writing it.
Questions about canoe club management software
What is canoe and kayak club management software?
Canoe and kayak club management software is the system a paddling club uses to manage its boat and kit register, session sign-ups, coaching groups and qualifications, trips and membership subscriptions in one place. It replaces the kit store sign-out sheet, the session sign-up thread and the spreadsheet holding everyone's qualifications.
Is KanuHQ available now?
Yes. KanuHQ is live at kanuhq.app. You can explore the product tour, request a walkthrough or create a club. Clubs with up to 20 active members can use every feature free, with no card needed and no time limit.
How does KanuHQ keep track of a club trip?
The trip record holds attendance, assigned craft and kit, the route and shore contact. Leaders record people and equipment as they return, including partial and overdue returns. The same list stays with the trip from planning until everyone is back.
Does KanuHQ decide whether it is safe to launch?
No. KanuHQ puts qualifications, equipment checks, risk assessments and current conditions beside the trip record. Conditions are advisory. The responsible club leaders make the final decision.
How much does KanuHQ cost?
KanuHQ is free for clubs with up to 20 active members. Paid bands start at £15 a month excluding VAT for 21 to 30 active members. Every band includes every feature. KanuHQ adds no platform fee to member payments, but Stripe processing charges still apply. The full price table is on the KanuHQ site.
Rather ask a person first?
Not everyone wants to sign up to find out whether something fits. Tell us how your club runs and we will tell you straight whether KanuHQ suits you.
If it does not, we will say so.
The rest of the HQ family
One app per sport, sharing an engine underneath. Plenty of clubs run more than one.