Rowing clubs run on RowHQ
RowHQ is the HQ family app built for rowing. It replaces the booking spreadsheet, the WhatsApp polls, and the paper sign-out sheet with one system the whole club can use. It is live in clubs today and free for clubs with up to 20 active members.
- Free up to 20 active members
- Nothing to install
- One login for the whole club
See RowHQ in 96 seconds
Follow a member through sessions, card payments and training on their phone. See Concept2, the club globe, safety flags and cox grades using a sample club.
What is rowing club management software?
Rowing club management software is the system a rowing club uses to run its boats, crews and members in one place: who is out in which shell, who is sitting in which seat, who has paid their subs and who is turning up on Saturday. Any general club platform can hold a member list. Rowing asks for more than that, because a boat is not a bookable room and a crew is not a list of names.
What a member opens on a Saturday morning
The next session, the state of the river, what the club is asking them to pay and what they are down for. One screen, in a browser, with no app to install and no separate login for the committee.
- River conditions and flag status sit on the home screen, because the water decides the day.
- Sessions, crews, subs and events are all behind the same single login.
- It runs in a phone browser, so there is nothing to download and nothing to keep updated.
RowHQ on a phone. Use it in any browser with nothing to install, or get the app:
What rowing asks for that generic club software does not do
Any club platform will hold your members and take your subs. These are the parts clubs end up running in a spreadsheet alongside it.
A boat goes out with a crew, not a person
Eight rowers and a cox share one shell. Software that books a boat the way it books a meeting room lets one member reserve it and leaves the other eight to find out on the bank.
Seats are not interchangeable
Bow side and stroke side, sculling and sweep, and a cox who has to be in the boat for it to leave. Moving one rower changes the balance of the whole crew, so a lineup needs to be edited as a lineup.
Every shell has a condition and a history
Riggers, blades, shoes, fins and the damage log. A boat that came back with a cracked fin has to stop being bookable before the next outing, not after someone has already put a crew in it.
The water sets the timetable
Stream conditions, flag status, navigation rules and closures. Outings are called off by the river rather than by the club, and a whole squad needs telling at once.
Safety records decide who can go afloat
Capsize drill, swim competence and permission to steer. These gate who is allowed in which boat, and a committee has to be able to show the records on request.
The season is built around other people's deadlines
Heads and regattas set entry dates, crew declarations and substitutions. Miss a declaration deadline and the crew does not race, however well it has been training.
The season in the United Kingdom
Regattas run from roughly April to August, and the head season runs through autumn and winter.
Two seasons rather than one, which is why a club calendar has to carry both a summer sprint programme and a winter time trial programme.
That matters for the software because a season is not a calendar year. Memberships, subs and duty rotas all run on the club's season rather than on January to December, and a system built around the wrong one makes every renewal a manual job.
Dates checked against British Rowing on 28 August 2026.
What RowHQ handles
The short version. RowHQ has its own site with the full detail, demos and pricing.
Boat booking
Live availability, no double bookings, no paper sign-out sheet.
Crew lineups
Drag-and-drop seats and swaps, built for eights not spreadsheets.
Training sessions
Schedules and attendance the coach can see before the session.
Regatta entries
Event coordination and entries handled inside the club system.
Member portal
Members see their sessions, crews, and club news in one login.
Admin reporting
The numbers the committee needs without chasing anyone.
RowHQ, actually running
Screens from the live product, not a mockup. There are more of them, and a demo you can click through, on the RowHQ site.
Select any screen to see it full size, with a note on what you are looking at.
Plan your move to RowHQ
RowHQ offers help moving member lists, boat records and history from Excel or Google Sheets. Its team also helps map CSV files from another system. Ask which parts of your club records can move before sending a file.
Read RowHQ's import answers. These are published product details, not a test of your files.
What you may use now
- A boat booking spreadsheet
- The paper sign-out sheet in the boathouse
- WhatsApp groups for crew changes
- WebCollect or GoCardless for subs
- A separate club website nobody can edit
List who keeps each record and where the latest copy lives.
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Pick one job to start with
We suggest starting with one task the committee can check. List the records it needs and agree who will check them. Keep a safe copy of the original files.
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Agree a small test first
Ask which fields can move and how to share them safely. Agree a test space where real members will not get messages or charges.
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Check people, not just totals
Review a few records with the person who knows the list. Two members can share an email address. A matching row count does not prove the details are right.
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Choose which record to update
Once the test passes, agree where new changes will go. Avoid editing two live lists with no end point. Check what you can export later, in which format and at what cost.
Ask about your club's move. Describe the files first. Do not send member data with your enquiry.
Still weighing up a change? Try the club software chooser.
Ready to plan it? Use the club move planner and checklist. Free Word and PDF downloads.
Already running a real club
Oundle Town Rowing Club has run on RowHQ since 2025. A community club founded in 1872, it replaced a booking spreadsheet, WhatsApp polls and email chains with one system.
- 120+
- Active members
- 15
- Boats in the fleet
- 6
- Sessions a week
- 1872
- Club founded
Results published by RowHQ
- 10+ to under 1
- Weekly admin hours after six months
- 60% to 100%
- Attendance response rate
- Two weeks
- Until all 120 members had moved across
RowHQ publishes these figures in its Oundle case study. SportsHQ has not audited the club records. Source checked 11 September 2026.
Questions about rowing club management software
What is rowing club management software?
Rowing club management software is the system a rowing club uses to manage boat bookings, crew lineups, training sessions, membership and subscriptions in one place. It replaces the sign-out sheet in the boathouse, the crew spreadsheet and the WhatsApp group that currently hold a club together.
Do we need rowing specific software, or will general club software do?
General club software will hold your members and take your subs. Where it struggles is the rowing part: booking a shell for a whole crew, editing a lineup seat by seat, keeping a damage log against a boat, and gating who is allowed afloat on their safety record. Clubs usually end up running those in a spreadsheet alongside the platform they are already paying for.
Can it handle crew changes on the morning of an outing?
Yes. Lineups are edited seat by seat, and everyone affected sees the change straight away rather than finding out at the boathouse. Swapping one rower does not mean rebuilding the crew.
Does it work for junior squads and school rowing?
Yes. Junior squads bring extra requirements around consent, emergency contacts and who is allowed to take a boat out unsupervised, and those sit on the member record rather than in a separate folder.
How much does rowing club management software cost?
RowHQ is free for clubs with up to 20 active members, then priced in flat monthly bands set by active member count. Every band includes every feature and there are no transaction fees on the money your club collects.
Rather ask a person first?
Not everyone wants to sign up to find out whether something fits. Tell us how your club runs and we will tell you straight whether RowHQ suits you.
If it does not, we will say so.
The rest of the HQ family
One app per sport, sharing an engine underneath. Plenty of clubs run more than one.