Communications

A message to the people it affects

Broadcast everything to everyone and a club learns to ignore its own announcements. Club communication software sends the message to the squad, the age group or the duty crew it concerns. It uses the member list you already maintain.

See your sport Pricing

What it has to do

Send to a group that means something

Squad, age group, duty crew, boat owners. Groups come from the membership data rather than a separately maintained list.

Cancellations that reach people in time

Weather calls a session off and the people already in the car need to know now.

One list, not three

No exported CSV. No separate mailing tool drifting out of date. No members who left two years ago still getting club news.

Written where the club can see it

Club news and notices live in the members area rather than scrolling away in a chat app.

Consent handled properly

Members control what they receive, which is both good manners and a legal requirement.

It does not replace your group chat

WhatsApp is fine for banter. It is a poor place to keep the only copy of who is racing on Sunday.

What it looks like in the live apps

These screens are from RowHQ and SailHQ, the two HQ apps already running real clubs. KanuHQ and GlideHQ are being built on the same patterns.

SailHQ club noticeboard with news filtered by safety, training, racing, social and committee — The noticeboard that replaces the group chat

Select any screen to see it full size.

The same job in four sports

This is the bit a general platform cannot do. Same feature, shaped by what the sport actually needs.

RowHQ Squad and crew messaging, plus an outing called off by the state of the river. SailHQ Racing abandoned on the day, and duty reminders that go to the person on duty rather than the whole club. KanuHQ Session changes driven by river level, sent to the paddlers signed up for that session. GlideHQ Airfield state and launch method for the day, which changes who should bother driving out.

Questions

Why not just use WhatsApp?

Use both. A group chat is fine for conversation. It is a terrible record of who is on duty, who has paid or who is racing. The problem is not the chat, it is the club running on it.

Can we message just one squad?

Yes. Groups are built from membership data. A message can go to one squad, one age group or one duty crew.

Do members control what they receive?

Yes, and they must. Communication preferences sit on the member record.

On most committees this job belongs to the club secretary. If that is you, or about to be, our guide to the whole role covers the parts software cannot do for you.