Free club templates
The paperwork, already started
Free sheets, checklists and guides for your committee. Track fees, plan a fundraiser or start the club paperwork. Each download is yours to edit. No signup needed.
Working files, with worked examples
Start with the job you need to do
Free club treasurer spreadsheet
Keep a clear record of money coming in and going out. This free cashbook adds the sums for one club bank account. Start with a blank sheet, or follow the made-up example first.
Free club membership tracker
See whose renewal is due and how much they still owe. This free club membership spreadsheet gives each member one row. It includes a blank tracker and a separate, made-up example.
Sports club fundraising ideas and planner
A busy event is not always a good fundraiser. Start with what you need to raise, the costs and the help you have. Use these ideas and the free planner to test the sums before you commit.
Spreadsheets, ready-made software or a custom build?
Keep a spreadsheet if it does the job well. Test ready-made club software when you need linked records and actions. Consider a custom build only when a clear, important task cannot fit an existing tool.
Free club trip log and return record
Keep one record of the people and kit on a club trip. Add changes as they happen. Mark each return, then close the record when the checks are complete. Start with our blank Word or PDF log.
Free club equipment maintenance log
Keep the history of each club item in one place. Record a fault, the next action and who reviewed the work. Our free Word and PDF log includes a blank asset record and a fictional repair example.
How to move your club off spreadsheets
Start with one club job. Keep a safe copy of your files, agree what will move and test a small sample. Check the result before members use it. Use our free move planner to record each step and who will check it.
Free club meeting minutes template and action log
Leave the meeting with a clear record of what was agreed. Use the minutes for decisions. Use the action log for the work that follows. Both files have blank pages and a filled example. Download, edit or print them below.
AGM agenda
A free AGM agenda template for sports clubs and societies: the standard running order, timings, and the items constitutions require, ready to adapt and send.
See and downloadClub constitution
A free constitution template for sports clubs: name and objects, membership, committee, meetings, finances and dissolution, in plain language ready to adapt.
See and downloadTreasurer report
A free treasurer report template for sports clubs: the monthly one-pager and the AGM annual report, with the figures committees actually need.
See and downloadMembership form
A free membership application form template for sports clubs: the details worth collecting, the consents that matter, and nothing that wastes a joiner's time.
See and downloadRisk assessment
A free risk assessment template for sports clubs: hazards, who is at risk, controls and review dates, in the five-column format assessors expect.
See and downloadDuty rota
A free duty rota template for sports clubs: dates, duties, qualifications and swaps in one sheet, plus the rules that make a rota feel fair.
See and downloadSponsorship letter
A free sponsorship proposal letter template for sports clubs: what to offer, what to ask for, and the one-page structure local businesses actually read.
See and downloadWhy these are free
These templates solve the paper half of running a club. The other half is the living records: who the members are, who has paid, who is on duty on Saturday. That half is what the HQ apps do, and a committee that has met our templates knows exactly what our software is like to work with.