Rowing administration that stays with the crew
RowHQ puts the boat booking, crew, training, subs and river status on one club record. It replaces the paper book, repeated WhatsApp updates and the spreadsheet only one officer understands. Members see their next session from a phone. RowHQ is live today and costs nothing for clubs with up to 20 active members.
- Free up to 20 active members
- Nothing to install
- One login for the whole club
See RowHQ in 96 seconds
Follow a member through sessions, card payments and training on their phone. See Concept2, the club globe, safety flags and cox grades using a sample club.
What is rowing club management software?
Rowing club management software is the system used to organise shells, crews, outings and membership as one connected job. It shows who occupies each seat, whether a boat is fit to use, which members may steer, who is attending and who has paid. A normal club platform may cover the last two points, but it rarely understands a whole crew booking. For a Rowing Ireland club, the software also keeps the late March to September on-water programme, race deadlines and safety records out of separate books and inboxes.
The first club check of the day
The displayed phone is a real member dashboard. It places temperature, wind, river level and the live flag above the member's next session. Their attendance is shown directly below, followed by the wider club tools. Everything opens in a browser, so a member can check the morning without installing or updating another app.
- Conditions appear at the top because they may settle the day before any crew gathers.
- The member's attendance sits under their next session, ready for the coach to use.
- Club notices, crews, subs and sessions are reached through the same familiar sign-in.
RowHQ on a phone. Use it in any browser with nothing to install, or get the app:
What rowing asks for that generic club software does not do
Any club platform will hold your members and take your subs. These are the parts clubs end up running in a spreadsheet alongside it.
A shell booking needs every name
An eight is not reserved properly when the calendar shows one rower. The booking must carry the complete crew and cox. Then coaches, members and the boathouse all work from the same list.
Crew changes happen seat by seat
Stroke side, bow side, sculling, sweep and coxing are different roles. A late replacement belongs in a particular position. Editing that seat preserves the rest of the lineup and avoids another round of messages.
The damage note must block the boat
A cracked fin or problem with shoes, riggers or blades needs more than a line in a notebook. Record it against the shell and remove that shell from use until it is ready again.
One river decision reaches every squad
Levels, flag status, navigation rules and closures can call off an outing. The committee should publish one update against the session. Members see the same answer before starting their journey to the club.
Keep permission where coaches choose crews
Swim competence, capsize work and steering approval decide which boat a member may join. These records need to sit with the person, where the coach can use them and the committee can produce them when needed.
Follow the Irish on-water calendar
On-water events begin in late March and continue to about September, with championships in July. Training plans, entries, declarations and substitutions belong together. A deadline missed in an inbox can undo months of crew preparation.
The season in Ireland
The on-water season opens in late March and runs to about September.
Rowing Ireland's calendar opens with coastal racing in late March and the river regattas in early April, with the Irish Championships in July. Between late September and March the listed events are indoor.
That matters for the software because a season is not a calendar year. Memberships, subs and duty rotas all run on the club's season rather than on January to December, and a system built around the wrong one makes every renewal a manual job.
Dates checked against Rowing Ireland on 28 August 2026.
What RowHQ handles
The short version. RowHQ has its own site with the full detail, demos and pricing.
Boat reservations
Keep live shell availability and prevent clashes without the paper sign-out book.
Crew arrangements
Change seats and substitutions for complete crews in one club record.
Training view
Coaches see the timetable and attendance before the session begins.
Regatta admin
Handle event arrangements and race entries within the club system.
Member access
Members find sessions, crews and club news through one login.
Committee reports
Supply the figures the committee needs without chasing anybody.
RowHQ, actually running
Screens from the live product, not a mockup. There are more of them, and a demo you can click through, on the RowHQ site.
Select any screen to see it full size, with a note on what you are looking at.
Plan your move to RowHQ
RowHQ offers help moving member lists, boat records and history from Excel or Google Sheets. Its team also helps map CSV files from another system. Ask which parts of your club records can move before sending a file.
Read RowHQ's import answers. These are published product details, not a test of your files.
What you may use now
- A shared booking spreadsheet
- The boathouse sign-out book
- WhatsApp crew discussions
- Manual subs reminders
- A separate ageing website
List who keeps each record and where the latest copy lives.
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Pick one job to start with
We suggest starting with one task the committee can check. List the records it needs and agree who will check them. Keep a safe copy of the original files.
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Agree a small test first
Ask which fields can move and how to share them safely. Agree a test space where real members will not get messages or charges.
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Check people, not just totals
Review a few records with the person who knows the list. Two members can share an email address. A matching row count does not prove the details are right.
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Choose which record to update
Once the test passes, agree where new changes will go. Avoid editing two live lists with no end point. Check what you can export later, in which format and at what cost.
Ask about your club's move. Describe the files first. Do not send member data with your enquiry.
Already running a real club
Oundle Town Rowing Club has run on RowHQ since 2025. A community club founded in 1872, it replaced a booking spreadsheet, WhatsApp polls and email chains with one system.
- 120+
- Active members
- 15
- Boats in the fleet
- 6
- Sessions a week
- 1872
- Club founded
Results published by RowHQ
- 10+ to under 1
- Weekly admin hours after six months
- 60% to 100%
- Attendance response rate
- Two weeks
- Until all 120 members had moved across
RowHQ publishes these figures in its Oundle case study. SportsHQ has not audited the club records. Source checked 11 September 2026.
Questions about rowing club management software
What is rowing club management software in Ireland?
It is one system for shell bookings, complete lineups, training, member subs, equipment condition and safety records. A Rowing Ireland club can replace its paper sign-out book, spreadsheets and WhatsApp changes. The system is built around rowing, so every seat and the cox stay attached to the shell instead of appearing as unrelated member bookings.
How much does RowHQ cost in Ireland?
RowHQ is free for clubs with fewer than 21 active members. The 21 to 30 member band costs €18 a month excluding VAT. The highest published band costs €140 monthly for 251 to 300 active members. All features are included at every level. No transaction fee is added, and Stripe pays card money into the club's Stripe account.
Can we keep Garda vetting information with member records?
Yes, relevant safeguarding information can sit on the member record. Garda vetting is mandatory for work with children or vulnerable people and is processed for registered organisations, not individuals. A club reaches the process through its national governing body. Northern Ireland uses AccessNI instead. The club remains responsible for following the correct system and making its decisions.
Can it handle a last-minute crew substitution?
Yes. The coach edits the affected seat while keeping the other rowers and the cox in place. The new lineup is visible immediately to the people involved. Nobody has to decide which WhatsApp message is final, and the shell remains booked against the correct complete crew.
Will it work for junior rowing?
Yes. Junior squads need consent, emergency contacts and clear records about who may take a boat out unsupervised. Those details stay with the member rather than in a separate folder. Coaches can use the current information while forming crews, and committee members can retrieve it without searching paper files.
Is there funding an Irish rowing club could use for this?
Yes. Irish clubs lean on the Sports Capital and Equipment Programme for bigger purchases and on their Local Sports Partnership for smaller supports, and committees routinely fund running costs that way. The free band under 21 active members costs nothing, and annual billing is charged at ten months rather than twelve.
Rather ask a person first?
Not everyone wants to sign up to find out whether something fits. Tell us how your club runs and we will tell you straight whether RowHQ suits you.
If it does not, we will say so.
The rest of the HQ family
One app per sport, sharing an engine underneath. Plenty of clubs run more than one.