Communications

Tell the right summer group

During the October to March season, one conditions update may matter to a single session rather than the whole club. Use the live roster to contact those members, a duty crew, an age group or kit owners. The decision reaches people before travel. Notices stay in the member area instead of vanishing inside chat.

See your sport Pricing

What it has to do

The roster defines each group

Current member fields create useful audiences without another address file. Changes to membership carry through to future messages automatically.

Session decisions arrive promptly

A called-off activity is sent to the people booked for it. Members learn before setting out for the club.

One contact source stays clean

There is no CSV copied months ago or mailing list with old names. The incorporated society uses its current roster.

Important information does not scroll

News and notices remain in a shared member area. Anyone can return later and see the club's confirmed position.

Members set their choices

Communication preferences attach to each person. Senders follow those settings when choosing audiences for optional club updates.

Chat remains useful for chat

Members can still talk in their usual groups. Official rosters and decisions live somewhere more dependable and easier to find.

What it looks like in the live apps

These screens are from RowHQ and SailHQ, the two HQ apps already running real clubs. KanuHQ and GlideHQ are being built on the same patterns.

SailHQ club noticeboard with news filtered by safety, training, racing, social and committee — The noticeboard that replaces the group chat

Select any screen to see it full size.

The same job in four sports

This is the bit a general platform cannot do. Same feature, shaped by what the sport actually needs.

RowHQ Squad and crew messaging, plus an outing called off by the state of the river. SailHQ Racing abandoned on the day, and duty reminders that go to the person on duty rather than the whole club. KanuHQ Session changes driven by river level, sent to the paddlers signed up for that session. GlideHQ Airfield state and launch method for the day, which changes who should bother driving out.

Questions

Do we have to leave our group chat?

No. Chat remains suitable for informal talk. Put official session decisions, duty details and longer notices in the club area, where the final version remains visible and the correct members receive it from the current roster.

Can we contact one activity group?

Yes. The audience can come from a session list, member category, duty assignment or another roster field. Officers choose the group that needs the update without keeping separate email lists for every programme.

Do members control optional communication?

Yes. Each person records their preferences within the member account. The club then uses those choices for optional messages and its stated rules for operational contact, without maintaining a second consent register.

On most committees this job belongs to the club secretary. If that is you, or about to be, our guide to the whole role covers the parts software cannot do for you.