Paddling club software built around the water
KanuHQ is live for clubs managing kit, trips, qualifications and subs. An Australian committee can explore how it handles a session before choosing it for a southern summer programme. The public launch focuses on UK clubs. Ask the team to confirm local records, conditions coverage and billing for your club.
- Free up to 20 active members
- Nothing to install
- One login for the whole club
What is canoe club management software?
Canoe and kayak club management software joins fleet, kit, sessions, trips, coaching and membership. It needs to book a boat with its paddle and buoyancy aid, record private craft in club storage, and keep different disciplines from becoming one confusing programme. A Paddle Australia club also needs water conditions and qualified safety cover visible before a session proceeds. KanuHQ is live and connects activity plans to equipment checks and trip returns. Its public launch focuses on UK clubs, so Australian committees should confirm local requirements with the team.
The safety paperwork in your hand
The phone shows KanuHQ safety control using sample club data. Activity packs, risk assessments and emergency plans stay available beside the water. A leader can check the same records as the committee sees on desktop. Conditions are advisory, so the responsible club leaders still decide whether the session goes ahead.
- Safety packs and risk assessments stay available on a phone when the group is away from the office.
- Emergency planning sits with the activity instead of being left behind in an unrelated document store.
- Current water advice appears beside those records and supports the final decision before setting off.
KanuHQ on a phone. Nothing to install. Shown with sample club data.
What canoe and kayak asks for that generic club software does not do
Any club platform will hold your members and take your subs. These are the parts clubs end up running in a spreadsheet alongside it.
One membership can cover different paddling
Touring, polo, white water, slalom and sprint use different coaches, kit and sessions. Members may share a club, but the activities need separate organisation. The club needs a clear view of each activity.
Send the full kit set out together
A kayak without its paddle or buoyancy aid is not a useful reservation. The system must group what the paddler needs and show shortages before departure. That matches how kit is collected from the store.
Allocate storage for member-owned craft
Private boats may sit next to club equipment on the same racks. The committee still has to allocate spaces and charge for them. One fleet record can distinguish ownership while keeping the store manageable.
Let the river set the session limit
Level and grade change the competence required for an outing. The same plan may be suitable one day and called off another. Conditions should appear on the session where coaches and paddlers make the decision.
Make coaching awards part of scheduling
A group needs a coach and safety cover suited to the chosen water. Those awards should be checked while planning, not discovered in a spreadsheet afterwards. The session only works when the required people are available.
Build one proper record for each trip
Transport, kit lists, shuttle drivers and the plan left at the club all belong to an away day. A basic event listing misses that work. KanuHQ keeps the trip plan, assigned kit and return record together.
What KanuHQ handles
The short version. KanuHQ has its own site with the full detail, demos and pricing.
Boat equipment register
Record club boats, paddles and buoyancy aids in one place.
Session bookings
Let members reserve their own places on club sessions and trips.
Coaching progress
Organise groups, qualifications and each paddler's progression together.
Trip preparation
Arrange river trips with sign-up, transport and equipment lists.
Member login
Give members one login for sessions, news and payments.
Safety records
Store qualifications and safety checks where the club can retrieve them.
KanuHQ, actually running
Screens from the live product, using sample club data. There are more of them, and a demo you can click through, on the KanuHQ site.
Select any screen to see it full size, with a note on what you are looking at.
Plan your move to KanuHQ
KanuHQ accepts member and fleet records as CSV files. You match the columns and review new, changed or skipped rows before saving. A Google Sheets file moves by CSV, not a live sync.
Check KanuHQ's import tools. These are published product details, not a test of your files.
What you may use now
- The kit store logbook
- Facebook session lists
- A coaching awards worksheet
- Chased bank transfers
List who keeps each record and where the latest copy lives.
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Pick one job to start with
We suggest starting with one task the committee can check. List the records it needs and agree who will check them. Keep a safe copy of the original files.
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Agree a small test first
Ask which fields can move and how to share them safely. Agree a test space where real members will not get messages or charges.
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Check people, not just totals
Review a few records with the person who knows the list. Two members can share an email address. A matching row count does not prove the details are right.
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Choose which record to update
Once the test passes, agree where new changes will go. Avoid editing two live lists with no end point. Check what you can export later, in which format and at what cost.
Ask about your club's move. Describe the files first. Do not send member data with your enquiry.
Who is behind KanuHQ
There is no published canoe and kayak case study yet, and we are not going to invent one. What we can point at is the engine underneath. RowHQ runs Oundle Town Rowing Club day to day, with real members, real money and real race entries going through it.
KanuHQ is a different sport on the same foundation, built by the same people. It is live now, and early clubs get a direct line to the people writing it.
Questions about canoe club management software
What is canoe and kayak club management software in Australia?
It is one system for boats, paddles, buoyancy aids, session sign-ups, trips, coaching records, members and subs. A Paddle Australia club can replace the kit book, social posts and spreadsheets. KanuHQ is live with a UK-first public launch. Australian clubs should confirm their local requirements with the team.
What does KanuHQ cost for Australian clubs?
KanuHQ currently publishes prices in GBP. All features are free for clubs with up to 20 active members. The 21 to 30 member band is £15 a month excluding VAT. Ask the team to confirm billing for Australian clubs. KanuHQ adds no platform fee to member payments, but Stripe processing charges apply.
Can KanuHQ hold our Working with Children Check records?
KanuHQ connects member roles, qualifications and dated checks. Ask the team to demonstrate how your club's Working with Children Check records fit before moving personal information. The committee remains responsible for its screening process and controlling access to those records.
Can the programme follow the southern summer?
Yes. Clubs set their own session and trip dates, so the programme can run through the roughly October to March summer. The club sets its own dates in KanuHQ. Coaches can keep each discipline's sessions and suitable kit clear throughout the busy period.
Is KanuHQ available now?
Yes. KanuHQ is live, with a public product tour, gallery and free club registration. Its public launch focuses on UK clubs. Australian committees can request a walkthrough to confirm local requirements before choosing it. The screenshots show the working product using sample club data.
Can a paddling club get funding help with the cost?
Many Australian clubs cover costs like this through the Sporting Club Grants Program, a Local Sport Grant Program or tax deductible giving via the Australian Sports Foundation. The free band under 21 active members costs nothing at all, and annual billing runs at ten months, which keeps any grant application small.
Rather ask a person first?
Not everyone wants to sign up to find out whether something fits. Tell us how your club runs and we will tell you straight whether KanuHQ suits you.
If it does not, we will say so.
The rest of the HQ family
One app per sport, sharing an engine underneath. Plenty of clubs run more than one.