Paddling club software built around the water
KanuHQ is in build for clubs juggling kit, sessions, trips, qualifications and subs through the southern summer. It will keep every discipline distinct while members share one club record. Australian clubs can register interest now. Early clubs will help decide which practical jobs are tackled first before the product launches.
- Register interest free
- Founding clubs shape the first version
- No commitment
What is canoe club management software?
Canoe and kayak club management software joins fleet, kit, sessions, trips, coaching and membership. It needs to book a boat with its paddle and buoyancy aid, record private craft in club storage, and keep different disciplines from becoming one confusing programme. A Paddle Australia club also needs water conditions and qualified safety cover visible before a session proceeds. KanuHQ is being built around those paddling jobs rather than adapting a general membership database. The product remains in development and is not live.
The safety paperwork in your hand
The shown phone is from the KanuHQ build, using a demo club rather than a live customer. Its safety control screen lists activity packs, risk assessments, emergency plans and the conditions advisory. A club leader can reach the same records at the water's edge that an administrator sees on desktop, before making the final launch decision.
- Safety packs and risk assessments stay available on a phone when the group is away from the office.
- Emergency planning sits with the activity instead of being left behind in an unrelated document store.
- Current water advice appears beside those records and supports the final decision before setting off.
KanuHQ on a phone, from the build running a demo club. Nothing to install.
What canoe and kayak asks for that generic club software does not do
Any club platform will hold your members and take your subs. These are the parts clubs end up running in a spreadsheet alongside it.
One membership can cover different paddling
Touring, polo, white water, slalom and sprint use different coaches, kit and sessions. Members may share a club, but the activities need separate organisation. KanuHQ will avoid squeezing everything into a single undifferentiated programme.
Send the full kit set out together
A kayak without its paddle or buoyancy aid is not a useful reservation. The system must group what the paddler needs and show shortages before departure. That matches how kit is collected from the store.
Allocate storage for member-owned craft
Private boats may sit next to club equipment on the same racks. The committee still has to allocate spaces and charge for them. One fleet record can distinguish ownership while keeping the store manageable.
Let the river set the session limit
Level and grade change the competence required for an outing. The same plan may be suitable one day and called off another. Conditions should appear on the session where coaches and paddlers make the decision.
Make coaching awards part of scheduling
A group needs a coach and safety cover suited to the chosen water. Those awards should be checked while planning, not discovered in a spreadsheet afterwards. The session only works when the required people are available.
Build one proper record for each trip
Transport, kit lists, shuttle drivers and the plan left at the club all belong to an away day. A basic event listing misses that work. KanuHQ will treat trips differently from routine weekly sessions.
What KanuHQ will handle
Boat equipment register
Record club boats, paddles and buoyancy aids in one place.
Session bookings
Let members reserve their own places on club sessions and trips.
Coaching progress
Organise groups, qualifications and each paddler's progression together.
Trip preparation
Arrange river trips with sign-up, transport and equipment lists.
Member login
Give members one login for sessions, news and payments.
Safety records
Store qualifications and safety checks where the club can retrieve them.
KanuHQ, taking shape
Real screens from the build, running a demo club. Some of it will change before launch, but this is working software rather than a drawing.
Select any screen to see it full size, with a note on what you are looking at.
Moving over without losing a season
The usual reason a committee stays on something that half works is the thought of moving. It is a smaller job than it looks, and you do not have to do it in one go.
What clubs come from
- The kit store logbook
- Facebook session lists
- A coaching awards worksheet
- Chased bank transfers
Most clubs arrive with three or four of these running at once. That is normal.
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Send us what you already have
A membership spreadsheet, a CSV export, or the list your treasurer keeps. It does not need tidying up first. Messy is what we expect.
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We load it and check it with you
We import members, kit and your season, then sit with one person from the committee to check it looks like your club rather than a demo.
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Run both for as long as you want
Nothing forces you to switch everything on day one. Plenty of clubs run the old roster alongside for a few weeks until people trust the new one.
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Leave whenever you like
Your data exports in full, at any point, at no charge. A system you cannot walk away from is not one you should sign up to.
Founding clubs help decide what KanuHQ imports on day one. Tell us what you run now and it shapes the build.
Who is behind KanuHQ
There is no published canoe and kayak case study yet, and we are not going to invent one. What we can point at is the engine underneath. RowHQ runs Oundle Town Rowing Club day to day, with real members, real money and real race entries going through it.
KanuHQ is a different sport on the same foundation, built by the same people. It is in build, and founding clubs get a direct line to the people writing it.
Questions about canoe club management software
What is canoe and kayak club management software in Australia?
It is one system for boats, paddles, buoyancy aids, session sign-ups, trips, coaching records, members and subs. A Paddle Australia club can replace the kit book, social posts and spreadsheets. KanuHQ is being built to keep different disciplines organised and connect water conditions to each outing. It is not launched yet.
What will KanuHQ cost in Australia?
KanuHQ remains in build. The published price is free for fewer than 21 active members. Clubs with 21 to 30 members pay A$29 monthly excluding GST, while the 251 to 300 band is A$239. Features stay the same across bands. No transaction fee is taken, and card payments enter the club's Stripe account.
Will it hold Working with Children Check records?
The planned member records can hold relevant safeguarding information. Australia uses separate state and territory schemes, with names including Working with Children Check, blue card and Ochre Card. Requirements differ by location, especially for clubs operating across borders. KanuHQ will organise the club's records, while the committee remains responsible for following the rules that apply.
Can the programme follow the southern summer?
Yes. Clubs set their own session and trip dates, so the programme can run through the roughly October to March summer. KanuHQ will not force Australian activities into a northern calendar. Coaches can keep each discipline's sessions and suitable kit clear throughout the busy period.
Is KanuHQ available to clubs now?
No. KanuHQ is still being built and has no public launch date. Registering interest puts a club in line for early access and gives it a say in which requirements are prioritised. Registration costs nothing and creates no commitment.
Can a paddling club get funding help with the cost?
Many Australian clubs cover costs like this through the Sporting Club Grants Program, a Local Sport Grant Program or tax deductible giving via the Australian Sports Foundation. The free band under 21 active members costs nothing at all, and annual billing runs at ten months, which keeps any grant application small.
Register interest
Be first in line when KanuHQ launches, and help shape what gets built first.
The rest of the HQ family
One app per sport, sharing an engine underneath. Plenty of clubs run more than one.