KanuHQ is coming for Irish paddling clubs
KanuHQ is being built to replace the kit book, sign-up messages and coaching spreadsheet. Boats, paddles, buoyancy aids, trips, qualifications, subs and members will share one record. It is not available yet. Irish clubs can register interest for early access and help choose which everyday committee problems the first release addresses.
- Register interest free
- Founding clubs shape the first version
- No commitment
What is canoe club management software?
Canoe and kayak club management software organises a paddling club's equipment, sessions, disciplines, coaches, trips and membership. It understands that paddlers take a set of kit, private boats share club racks, and water conditions decide who may join. For a Canoeing Ireland club, the same record can also keep subs and relevant safety details out of separate folders. KanuHQ is being built around these club-specific needs. It is currently a product in development, with no public launch date.
Safety control wherever the session starts
The phone shows KanuHQ in development with a demo club. Its safety area contains activity packs, risk assessments, emergency plans and the current conditions advice. Those are the same records shown on desktop. The goal is straightforward: let a club leader check the live safety picture at the water, without claiming the app has already launched.
- Risk assessments and activity packs remain available when the group is away from the clubhouse.
- Emergency plans appear in the same safety view instead of another document folder.
- Current conditions sit beside the records used to settle the launch decision on the day.
KanuHQ on a phone, from the build running a demo club. Nothing to install.
What canoe and kayak asks for that generic club software does not do
Any club platform will hold your members and take your subs. These are the parts clubs end up running in a spreadsheet alongside it.
Several disciplines need separate plans
Polo, sprint, touring, slalom and white water can sit within one club membership. Their coaches, kit and sessions are different. Members should not have to untangle one large calendar to find the programme meant for them.
The booking must cover the whole set
A boat alone does not get anyone on the water. Paddle, buoyancy aid and spraydeck availability matter too. Reserving the set together prevents the group discovering an incomplete kit pile beside the river.
Keep private boats in the storage picture
Member-owned craft often occupy club rack spaces. Those spaces have to be allocated and may be charged for. One register can separate private ownership from club equipment while showing everything stored in the building.
Connect river level to competence
The water grade and level change who can safely paddle. A session may proceed in one condition and be called off in another. That context belongs beside the sign-up list and leader's decision.
Put the correct coach on the water
The session requires an appropriate coaching award and suitable safety cover. Those details need checking while the programme is set. A separate qualifications sheet leaves the organiser to connect everything manually.
Give every trip a complete plan
Transport, kit, shuttle drivers and the plan left behind turn an away day into more than a calendar entry. KanuHQ will hold that information together so the organiser does not reconstruct it from messages.
What KanuHQ will handle
Boat and kit records
List club boats, paddles and buoyancy aids together in one place.
Session sign-up
Members put themselves down for club sessions and trips.
Coaching groups
Organise groups, qualifications and paddler progression in one record.
Trip organisation
Manage river trips with sign-up, transport and full kit lists.
Member portal
Members use one login for sessions, notices and payments.
Safety records
Keep qualifications and safety checks recorded where they are easy to find.
KanuHQ, taking shape
Real screens from the build, running a demo club. Some of it will change before launch, but this is working software rather than a drawing.
Select any screen to see it full size, with a note on what you are looking at.
Moving over without losing a season
The usual reason a committee stays on something that half works is the thought of moving. It is a smaller job than it looks, and you do not have to do it in one go.
What clubs come from
- The store sign-out book
- Facebook session threads
- A coach awards spreadsheet
- Manual subs chasing
Most clubs arrive with three or four of these running at once. That is normal.
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Send us what you already have
A membership spreadsheet, a CSV export, or the list your treasurer keeps. It does not need tidying up first. Messy is what we expect.
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We load it and check it with you
We import members, kit and your season, then sit with one person from the committee to check it looks like your club rather than a demo.
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Run both for as long as you want
Nothing forces you to switch everything on day one. Plenty of clubs run the old rota alongside for a few weeks until people trust the new one.
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Leave whenever you like
Your data exports in full, at any point, at no charge. A system you cannot walk away from is not one you should sign up to.
Founding clubs help decide what KanuHQ imports on day one. Tell us what you run now and it shapes the build.
Who is behind KanuHQ
There is no published canoe and kayak case study yet, and we are not going to invent one. What we can point at is the engine underneath. RowHQ runs Oundle Town Rowing Club day to day, with real members, real money and real race entries going through it.
KanuHQ is a different sport on the same foundation, built by the same people. It is in build, and founding clubs get a direct line to the people writing it.
Questions about canoe club management software
What is canoe and kayak club management software in Ireland?
It is one system for club kit, private boats, sessions, trips, coaching records, members and subs. A Canoeing Ireland club can replace the store book, Facebook sign-ups and disconnected spreadsheets. KanuHQ is being built to handle different disciplines and connect conditions, competence and safety records. It is not yet a live product.
How much will KanuHQ cost an Irish club?
KanuHQ remains in development. Published pricing is free below 21 active members. The 21 to 30 member band costs €18 a month excluding VAT, and the 251 to 300 band is €140 monthly. Features do not vary by band. No transaction fee is taken, and Stripe sends card payments into the club's own account.
Will it store Garda vetting details?
The planned member record can hold relevant safeguarding information. Garda vetting is mandatory for work with children or vulnerable people and can only be processed for registered organisations. Clubs reach it through their national governing body. Northern Ireland uses AccessNI instead. KanuHQ will organise records, while each club remains responsible for the correct process.
Can a club run several paddling disciplines?
Yes. Supporting polo, touring, sprint, slalom and white water under one membership is part of the build requirement. Each discipline can keep its own sessions, coaches and kit while sharing member records. That avoids one muddled calendar without forcing the committee to run several separate systems.
What happens after we register interest?
Registration places the club in line for early access and lets it contribute to build priorities. It costs nothing and commits the club to nothing. KanuHQ has no public launch date yet, so registration is not a purchase and the demo screens should not be read as a live service.
Is there funding an Irish paddling club could use for this?
Yes. Irish clubs lean on the Sports Capital and Equipment Programme for bigger purchases and on their Local Sports Partnership for smaller supports, and committees routinely fund running costs that way. The free band under 21 active members costs nothing, and annual billing is charged at ten months rather than twelve.
Register interest
Be first in line when KanuHQ launches, and help shape what gets built first.
The rest of the HQ family
One app per sport, sharing an engine underneath. Plenty of clubs run more than one.