KanuHQ brings the paddling club into one record
KanuHQ is live for clubs handling shared gear, private craft, trip lists and member records. It connects preparation with the record of who returns. Canadian clubs can explore the product tour now. The public launch focuses on UK clubs, so confirm local qualifications, conditions coverage and billing with the team before choosing it.
- Free up to 20 active members
- Nothing to install
- One login for the whole club
What is canoe club management software?
Canoe and kayak club management software keeps a paddling club's equipment, activities, qualifications and members together. It books complete sets of gear, separates different disciplines, links water conditions to sessions and gives away trips their own plans. For a Canoe Kayak Canada club, that means replacing store sign-outs, group messages, e-transfer chasing and coaching spreadsheets with one connected record. KanuHQ is live and connects activity plans to equipment checks and trip returns. Its public launch focuses on UK clubs, so Canadian committees should confirm local requirements with the team.
Safety records beside the launch point
This phone screen uses sample club data from the live KanuHQ product. Leaders can open activity safety packs, risk assessments and emergency plans at the launch point. The conditions advisory appears alongside them. KanuHQ helps leaders find the information behind a decision; it does not decide whether the group is safe to launch.
- Leaders can open activity packs and risk assessments from the phone before the group launches.
- Emergency plans sit in the same safety area, ready when the club is away from its base.
- Current conditions appear with the documents that inform the final launch or cancellation decision.
KanuHQ on a phone. Nothing to install. Shown with sample club data.
What canoe and kayak asks for that generic club software does not do
Any club platform will hold your members and take your subs. These are the parts clubs end up running in a spreadsheet alongside it.
Give each discipline its own programme
Polo, touring, sprint, slalom and whitewater bring different equipment, coaching and calendars. Combining them under one membership should not flatten those differences. Members need to find their activity without sorting through everybody else's sessions.
Book everything needed to paddle
The reservation should include the boat, paddle and buoyancy aid as one practical set. If any item is unavailable, the member needs to know before arrival. Item-by-item booking leaves incomplete equipment on the rack.
Manage private and club storage together
Member-owned boats can occupy the same rack area as the shared fleet. The committee allocates those spaces and may charge for them. A useful register shows ownership, location and the overall demand for storage.
Use conditions to decide who can attend
River level and grade alter the competence needed for a session. A safe plan at one level may not proceed at another. The current condition needs to sit beside sign-up and the coach's decision.
Check the coaching record before confirming
The activity and water determine which award and safety cover are needed. KanuHQ keeps qualifications and dated checks connected to activity planning. A folder of certificates does not help when the wrong coach is assigned.
Treat a river trip as a full plan
Transport, shuttle drivers, equipment lists and the plan left behind all matter away from the club. Those details deserve a dedicated trip record. A recurring session entry cannot carry the same practical load.
What KanuHQ handles
The short version. KanuHQ has its own site with the full detail, demos and pricing.
Club equipment
Keep boats, paddles and buoyancy aids together in one register.
Session sign-up
Members book themselves onto club sessions and planned trips.
Coaching structure
Manage paddling groups, qualifications and development in one place.
Trip planning
Coordinate river outings with registration, transport and equipment lists.
Member portal
Members access sessions, updates and payments through one login.
Safety details
Record qualifications and safety checks where officers can access them.
KanuHQ, actually running
Screens from the live product, using sample club data. There are more of them, and a demo you can click through, on the KanuHQ site.
Select any screen to see it full size, with a note on what you are looking at.
Plan your move to KanuHQ
KanuHQ accepts member and fleet records as CSV files. You match the columns and review new, changed or skipped rows before saving. A Google Sheets file moves by CSV, not a live sync.
Check KanuHQ's import tools. These are published product details, not a test of your files.
What you may use now
- A paper equipment register
- Group posts for sign-ups
- The coach qualification workbook
- Treasurer reminders for e-transfers
List who keeps each record and where the latest copy lives.
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Pick one job to start with
We suggest starting with one task the committee can check. List the records it needs and agree who will check them. Keep a safe copy of the original files.
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Agree a small test first
Ask which fields can move and how to share them safely. Agree a test space where real members will not get messages or charges.
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Check people, not just totals
Review a few records with the person who knows the list. Two members can share an email address. A matching row count does not prove the details are right.
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Choose which record to update
Once the test passes, agree where new changes will go. Avoid editing two live lists with no end point. Check what you can export later, in which format and at what cost.
Ask about your club's move. Describe the files first. Do not send member data with your enquiry.
Who is behind KanuHQ
There is no published canoe and kayak case study yet, and we are not going to invent one. What we can point at is the engine underneath. RowHQ runs Oundle Town Rowing Club day to day, with real members, real money and real race entries going through it.
KanuHQ is a different sport on the same foundation, built by the same people. It is live now, and early clubs get a direct line to the people writing it.
Questions about canoe club management software
What is canoe and kayak club management software in Canada?
It is a club system for equipment sets, session registration, trips, disciplines, coaching records, dues and member details. A Canoe Kayak Canada club can replace its paper store log, group posts and separate worksheets. KanuHQ is live with a UK-first public launch. Canadian clubs should confirm their local requirements with the team.
What does KanuHQ cost for Canadian clubs?
KanuHQ currently publishes prices in GBP. All features are free for clubs with up to 20 active members. The 21 to 30 member band is £15 a month excluding VAT. Ask the team to confirm billing for Canadian clubs. KanuHQ adds no platform fee to member payments, but Stripe processing charges apply.
Can KanuHQ hold our vulnerable sector check records?
KanuHQ connects member roles, qualifications and dated checks. Ask the team to demonstrate how your club's vulnerable sector check records fit before moving personal information. The committee remains responsible for its screening process and controlling access to those records.
How does KanuHQ keep track of a trip?
The trip record holds the group, route, assigned craft and kit, and shore contact. Leaders mark people and assets back as they return, including partial and overdue returns. The same list follows the trip from planning until everyone is back.
Is KanuHQ available now?
Yes. KanuHQ is live, with a public product tour, gallery and free club registration. Its public launch focuses on UK clubs. Canadian committees can request a walkthrough to confirm local requirements before choosing it. The screenshots show the working product using sample club data.
Could a grant pay for paddling club software in Canada?
It can. Canadian clubs put schemes like Canadian Tire Jumpstart and the Community Sport for All Initiative toward participation and running costs, and software sits comfortably in that kind of application. Under 21 active members the platform is free regardless, and the annual price is charged at ten months.
Rather ask a person first?
Not everyone wants to sign up to find out whether something fits. Tell us how your club runs and we will tell you straight whether KanuHQ suits you.
If it does not, we will say so.
The rest of the HQ family
One app per sport, sharing an engine underneath. Plenty of clubs run more than one.