Explore KanuHQ for your paddling club
KanuHQ is live for canoe and kayak clubs. It connects member records and gear checks with session plans, launch decisions, and trip returns. American clubs can explore the product tour now. Its public launch focuses on UK clubs, so confirm local qualifications, conditions coverage, and billing with the team before choosing it.
- Free up to 20 active members
- Nothing to install
- One login for the whole club
What is canoe club management software?
Canoe and kayak club management software is a system for running the gear room, paddling program, trips, coaches, members, and dues together. It must recognize that one club may offer sprint, slalom, polo, touring, and whitewater, with different equipment and sessions. For an American Canoe Association club, it can replace paper sign-outs, social posts, and qualification sheets while keeping safety information close to each activity. KanuHQ is live and connects activity plans to equipment checks and trip returns. Its public launch focuses on UK clubs, so American committees should confirm local requirements with the team.
Safety control at the water's edge
The phone shows safety control in the live KanuHQ product using sample club data. Activity packs, risk assessments, emergency plans, and current conditions appear in one view. A leader can review the same records at the water as an officer sees at a desk. Conditions are advisory; the responsible club leaders decide whether to launch.
- Activity safety packs and risk assessments are reachable from the same phone screen before launch.
- Emergency plans stay beside the session records instead of in a separate office folder.
- The current conditions advisory gives leaders the live context needed for the go or no-go decision.
KanuHQ on a phone. Nothing to install. Shown with sample club data.
What canoe and kayak asks for that generic club software does not do
Any club platform will hold your members and take your dues. These are the parts clubs end up running in a spreadsheet alongside it.
Keep each paddling discipline distinct
Sprint, polo, touring, slalom, and whitewater may share members but little else. Each needs its own coaches, sessions, and gear. One crowded calendar hides the differences and makes it harder for members to find the right program.
Reserve a complete set of gear
A boat is only one part of what leaves the store. The member also needs a paddle, personal flotation gear, and often a spraydeck. The booking should catch a missing item before loading begins.
Track private boats beside club equipment
Members may store their own craft on club racks alongside shared boats. The club needs to allocate that space and connect any charge to the owner. One register can show ownership without losing the overall storage picture.
Put conditions on the activity record
River level and grade affect who is competent to paddle and whether the session proceeds. That decision belongs beside the event. A generic calendar cannot safely treat every water condition as the same outing.
Match qualified coaches to the session
The water and activity determine the coaching and safety cover required. A session should not run without the right award in place. KanuHQ connects those records to activity planning.
Give trips more than a calendar slot
An away day includes transport, gear lists, shuttle drivers, and the plan left behind. Those details need one trip record. Treating it like a regular evening session leaves the organizer rebuilding the plan elsewhere.
What KanuHQ handles
The short version. KanuHQ has its own site with the full detail, demos and pricing.
Boat and gear list
Track club boats, paddles, and flotation gear together in one record.
Session booking
Members reserve their own places on club sessions and trips.
Coaching groups
Organize groups while recording qualifications and each paddler's progress.
Trip organization
Plan river trips with registration, transport, and complete gear lists.
Member account
Use one login for sessions, club updates, and payments.
Safety files
Keep qualifications and safety checks recorded where officers can find them.
KanuHQ, actually running
Screens from the live product, using sample club data. There are more of them, and a demo you can click through, on the KanuHQ site.
Select any screen to see it full size, with a note on what you are looking at.
Plan your move to KanuHQ
KanuHQ accepts member and fleet records as CSV files. You match the columns and review new, changed or skipped rows before saving. A Google Sheets file moves by CSV, not a live sync.
Check KanuHQ's import tools. These are published product details, not a test of your files.
What you may use now
- The gear room sign-out sheet
- Social posts for session registration
- A coaching credential spreadsheet
- Checks and payment apps
List who keeps each record and where the latest copy lives.
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Pick one job to start with
We suggest starting with one task the committee can check. List the records it needs and agree who will check them. Keep a safe copy of the original files.
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Agree a small test first
Ask which fields can move and how to share them safely. Agree a test space where real members will not get messages or charges.
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Check people, not just totals
Review a few records with the person who knows the list. Two members can share an email address. A matching row count does not prove the details are right.
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Choose which record to update
Once the test passes, agree where new changes will go. Avoid editing two live lists with no end point. Check what you can export later, in which format and at what cost.
Ask about your club's move. Describe the files first. Do not send member data with your enquiry.
Who is behind KanuHQ
There is no published canoe and kayak case study yet, and we are not going to invent one. What we can point at is the engine underneath. RowHQ runs Oundle Town Rowing Club day to day, with real members, real money and real race entries going through it.
KanuHQ is a different sport on the same foundation, built by the same people. It is live now, and early clubs get a direct line to the people writing it.
Questions about canoe club management software
What is canoe and kayak club management software in the United States?
It is one system for club boats, paddles, safety gear, session registration, trips, coaching records, members, and dues. For an American Canoe Association club, it replaces paper equipment logs, group posts, and separate spreadsheets. KanuHQ is live with a UK-first public launch. American clubs should confirm their local requirements with the team.
What does KanuHQ cost for American clubs?
KanuHQ currently publishes prices in GBP. All features are free for clubs with up to 20 active members. The 21 to 30 member band is £15 a month excluding VAT. Ask the team to confirm billing for American clubs. KanuHQ adds no platform fee to member payments, but Stripe processing charges apply.
Can KanuHQ hold our background check records?
KanuHQ connects member roles, qualifications and dated checks. Ask the team to demonstrate how your club's background check records fit before moving personal information. The committee remains responsible for its screening process and controlling access to those records.
How does KanuHQ keep track of a trip?
The trip record holds the group, route, assigned craft and gear, and shore contact. Leaders mark people and assets back as they return, including partial and overdue returns. The same list follows the trip from planning until everyone is back.
Is KanuHQ available now?
Yes. KanuHQ is live, with a public product tour, gallery and free club registration. Its public launch focuses on UK clubs. American committees can request a walkthrough to confirm local requirements before choosing it. The screenshots show the working product using sample club data.
Are there grants that would cover club software for a paddling club?
Often, yes. American clubs fund gear and running costs through programs like Good Sports, All Kids Play and Sports Matter, and an annual KanuHQ subscription is a small line beside those asks. Clubs under 21 active members pay nothing anyway, and annual billing is charged at ten months, so the request stays modest.
Rather ask a person first?
Not everyone wants to sign up to find out whether something fits. Tell us how your club runs and we will tell you straight whether KanuHQ suits you.
If it does not, we will say so.
The rest of the HQ family
One app per sport, sharing an engine underneath. Plenty of clubs run more than one.