Committee roles
Who does what on a club committee
Every club runs on the same handful of volunteer jobs, and almost nobody gets a proper description of the one they just said yes to. These guides are the job as it actually is: the duties, the honest hours, and the handover checklist your predecessor never gave you.
Treasurer
The treasurer keeps the money straight: dues in, bills paid, accounts that pass an AGM. It is the committee job with the most quiet power and the worst handovers. This page is the job as it actually is, not as the constitution describes it.
The full jobSecretary
The secretary is the club's memory and its letterbox. Meetings happen because the secretary called them, decisions survive because the secretary wrote them down, and the governing body knows the club exists because the secretary told them. It is the least visible committee job and the one everything else leans on.
The full jobChair
The chair's job is not doing everything; it is making sure everything has an owner. Good chairs run short meetings, back their officers, settle arguments before they become factions, and think one season further ahead than anyone else in the room.
The full jobMembership secretary
Every question a club ever asks starts with the member list: who belongs, who has paid, who is allowed on the water or in the air, who to email. The membership secretary owns that list. When it is right nobody notices the role exists; when it is wrong every other officer inherits the mess.
The full jobWelfare officer
The welfare officer is the club's named safeguarding lead: the person members and parents go to with a concern, and the person who makes sure the club's policies are real rather than laminated. Most seasons the role is quiet. The point of doing it properly is the season it is not.
The full jobVolunteer coordinator
Clubs run on unpaid hours: duty crews, galley shifts, coaches, drivers, the person on the gate. The volunteer coordinator makes sure those hours exist, are shared fairly, and do not all come from the same six exhausted people. It is the role that decides whether volunteering at the club feels like belonging or like being caught.
The full jobHow the committee fits together
The chair runs the committee, the secretary runs its machinery, and the treasurer runs its money. Around that spine sit the roles that touch members directly: the membership secretary who keeps the list true, the welfare officer who keeps people safe, and the volunteer coordinator who keeps the doors staffed. Small clubs merge roles; the jobs themselves never disappear.
Every one of these jobs gets lighter when the club's records live in one system instead of six spreadsheets. That is the entire reason the HQ apps exist.