Treasurer
Keep the club's money understood
The treasurer records subs, pays the club's costs and tells the committee what it can safely commit. Renewal and the AGM bring the busiest work. Regular reconciliation keeps both under control. Good records also support the club's Revenue and VAT position where relevant, and stop financial knowledge disappearing when a new volunteer takes the role.
The honest hours. Expect one to three hours weekly during the season, with more work around subs renewal and the AGM.
What the job actually is
Collect membership subs
Agree rates with the committee, issue the charges, record money received and work through the remaining unpaid list.
Pay club bills promptly
Settle insurance, affiliations, utilities, coaching and kit invoices from the correct account, keeping the supporting records.
Keep usable accounts
Enter every receipt and cost under consistent headings so annual accounts grow from the work already completed.
Report to the committee
Share cash held, money due in, bills outstanding and movement against budget before spending choices are made.
Produce the AGM figures
Prepare annual income, expenditure and balances, arranging any examination required by the constitution or club structure.
Protect essential reserves
Know what the club needs for a serious repair or lost season, and speak before a proposal crosses that line.
The year, honestly
Subs renewal
Set up agreed rates, issue requests, reconcile payments and identify members who still need a personal follow-up.
On-water season
Pay invoices, keep the bank reconciled and bring a brief, current report to committee meetings from late March onwards.
Before the AGM
Close the books, compile the accounts, complete any required review and write the treasurer's summary for members.
Handover
Transfer banking, records and system access, then explain future bills, unresolved subs and the club's reserve position.
What the club is, in Ireland
The treasurer's paperwork starts with what the club actually is. Here that usually means sports body tax exemption, dealt with through Revenue.
Revenue can grant a tax exemption to a body whose sole purpose is promoting an amateur game or sport, provided the income is used for that purpose. It does not cover DIRT or VAT, and PAYE still applies to any employees.
A club applies either as an unincorporated body or as a company, and its constitution has to carry Revenue's standard clauses for whichever it is. Revenue publishes a model constitution for each.
Checked against the official guidance on 28 August 2026. Structures and reliefs change, so confirm against that page before acting.
The handover checklist
What the outgoing treasurer hands to the incoming one. Most get none of this; be the club where they do.
Access
- Bank mandate updated and old signatories removed
- Online banking access working for the incoming treasurer
- Accounting records or spreadsheets handed over with edit access
- Membership system access at treasurer level
Knowledge
- Current fee structure and any member-specific arrangements
- List of every regular payment and its renewal date
- Insurance and affiliation renewal dates and costs
- Where last year's accounts and examination live
State of play
- Cash at bank confirmed and reconciled on handover day
- List of unpaid subs and where each chase has got to
- Any debts owed by or to the club
- Reserves policy, or the honest number the committee works to
Calendar
- Renewal month tasks written down with dates
- AGM date and what the treasurer must produce for it
- Grant reporting deadlines if the club holds any
The parts software takes off your plate
Subs collection stops being a chase
Invoicing, payment tracking and reminders run from the member records, so renewal month shrinks from a term of chasing to a checking job.
How it worksThe monthly figure builds itself
Who has paid and who owes is a report, not a reconciliation session.
How it worksHandover becomes access transfer
When the records live in the club's system instead of the treasurer's laptop, the next treasurer inherits everything on day one.
How it worksQuestions
What does an Irish club treasurer do?
They collect subs, pay bills, keep accounts, report the financial position to the committee and prepare figures for the AGM. The treasurer also watches reserves and makes sure records remain available after a committee handover.
How long does the treasurer role take?
Allow one to three hours in a normal week for a mid-sized club, with busier periods during renewal and before the AGM. Accurate membership data and regular bookkeeping remove most of the hidden extra time.
Must the treasurer have a qualification?
No. A careful volunteer who keeps regular records can perform the routine role. The club must still follow the requirements of its structure and handle Revenue or VAT matters correctly, seeking suitable professional advice when needed.